Backed by Y Combinator

Fax & Referrals for Primary Health Care Information System (PHCIS) — Every document filed, every referral tracked

HealOS Fax & Referrals uses AI to read, classify, and route every incoming fax and referral directly to the correct patient chart in Primary Health Care Information System (PHCIS) — no manual sorting, no lost documents.

See a Primary Health Care Information System (PHCIS) Fax & Referrals Demo →Start Free

The Problem Fax & Referrals Solves

Your fax machine is a black hole. Referrals get lost, labs sit unread, and staff spend hours sorting and scanning documents into the right patient charts. Critical information falls through the cracks.

How Fax & Referrals Works with Primary Health Care Information System (PHCIS)

Document arrives

A fax, referral, lab result, or any document arrives at your practice — by fax, email, or upload.

AI reads and classifies

HealOS OCR extracts text, identifies the document type, matches it to a patient, and determines urgency level.

Routed to correct chart

The document is automatically filed in the correct patient chart in Primary Health Care Information System (PHCIS). Urgent items are flagged for immediate staff review.

Referrals tracked end-to-end

For referrals, HealOS tracks the entire lifecycle — from receipt to scheduling to completion — ensuring no referral falls through the cracks.

What Gets Automated

AI-powered OCR reads and extracts data from faxes

Auto-classifies document type (lab, referral, auth, records)

Routes documents to correct patient chart in Primary Health Care Information System (PHCIS)

Referral tracking with status updates and follow-up

Flags urgent documents for immediate attention

Converts paper referrals to structured data

Tracks referral completion and loop closure

Complete audit trail for every document

Primary Health Care Information System (PHCIS) Fax & Referrals Results

MetricBefore HealOSWith HealOS

Document sorting time2-3 hours/day manual sortingAutomatic — zero manual sorting

Lost documents5-10% never reach chartZero lost documents

Referral completion50-60% completion rate90%+ with tracking

Filing accuracyManual, error-proneAI-matched to correct chart

Urgent doc responseDelayed, sometimes missedInstant flagging and alerts

Staff timeDedicated fax staff neededStaff freed for patient care

Document sorting time

Before: 2-3 hours/day manual sortingAfter: Automatic — zero manual sorting

Lost documents

Before: 5-10% never reach chartAfter: Zero lost documents

Referral completion

Before: 50-60% completion rateAfter: 90%+ with tracking

Filing accuracy

Before: Manual, error-proneAfter: AI-matched to correct chart

Urgent doc response

Before: Delayed, sometimes missedAfter: Instant flagging and alerts

Staff time

Before: Dedicated fax staff neededAfter: Staff freed for patient care

HIPAA Compliant

SOC 2 Type II

AES-256 Encryption

Signed BAA

See Fax & Referrals Working Inside Primary Health Care Information System (PHCIS)

We'll walk through real workflows — from the moment work begins to the moment it appears inside Primary Health Care Information System (PHCIS).

See a Primary Health Care Information System (PHCIS) Fax & Referrals Demo →

20 free sessions/month. No credit card required.